Our Knowledge Vault turns policies and SOPs into trackable, assigned, time-stamped execution — with a full audit trail so you can prove every step was followed.
Trusted by professional teams — click your industry to learn more
Give every consultant the right documents for their engagement — nothing more, nothing less. Track completion across client projects.
Centralise maintenance SOPs, compliance certs, and contractor procedures. Automated alerts ensure no review date is missed.
Maintain a verifiable, tamper-evident audit trail for every document action. Meet compliance requirements without manual paperwork.
Enforce clinical protocols step-by-step. Track who completed each procedure and when — essential for patient safety and accreditation.
Store policies, safeguarding documents, and teaching resources with role-based access for admin, staff, and leadership.
The Problem
Document storage is not compliance. Your team needs to know what to do and when — with proof it was done.
Business ROI
Features attract interest. ROI closes deals. Here's what your organisation actually gains.
Features
Every feature is designed around one goal: making sure your team acts correctly, on time, with proof.
Guide your team through structured procedures from start to finish. AI-generated summaries mean staff grasp documents without reading every page.
+ See detailsAssign expiry dates to documents. Automated alerts are sent before review dates pass — no missed deadlines, no legal exposure.
+ See detailsOrganise documents into unlimited department libraries. Managers control visibility. Users see only what's relevant. Scales with your organisation.
+ See detailsUsers see only their department's documents and SOPs — nothing more, nothing less. Department-level access control enforced server-side on every query.
+ See detailsAssign libraries, SOPs, and permissions. Track who did what and when. Full compliance status visibility — hidden from standard users by design.
+ See detailsFTS5-powered search scans titles, categories, summaries, and full document body. Results rank by relevance in milliseconds.
+ See detailsGeneral channel and direct messages with typing indicators, online status, and read receipts. Link documents directly in conversations.
+ See detailsEmail + in-app notifications for every trigger: document uploaded, updated, pinned, task assigned, or message received. Nothing falls through the cracks.
+ See detailsPin critical documents to the top of any library or team channel. Ensure the most important SOPs are never buried.
+ See detailsEvery login, upload, view, and edit logged with timestamp and IP. SHA-256 integrity verification on every file download. Compliance-ready from day one.
+ See detailsAll uploaded documents are encrypted at rest. Files are served securely and access is verified server-side on every request.
+ See detailsInstantly see which team members have completed assigned SOPs and which are overdue. Be inspection-ready on any given day.
+ See detailsHow It Works
Four steps from policy to proof. No IT tickets. No complex setup. Your team is executing from day one.
Upload policies and SOPs, organise them into department libraries, and assign them to specific team members with one click.
Staff see exactly what's assigned to them, follow structured step-by-step procedures, and add notes — all within a guided workflow.
Real-time dashboard shows completion status, who accessed what, compliance heatmap by department, and expiring documents.
Full audit log with timestamps and IPs. Every action recorded. Answer "who did what and when" instantly — with zero scrambling.
Who It's For
Any organisation where procedures matter and proof of compliance is required. Click your sector.
Give every consultant access to the right documents for their engagement — nothing more, nothing less. Track completion across multiple client projects with full audit logs ready for client reporting.
Centralise maintenance SOPs, compliance certificates, and contractor procedures. Automated alerts ensure no review date is missed. Control what contractors see without exposing internal documents.
Maintain a verifiable, tamper-evident record of every document action. Meet compliance requirements, respond to FOI requests confidently, and retire manual paper-based tracking.
Enforce clinical protocols step-by-step. Track exactly who completed each procedure and when — critical for patient safety, staff accountability, and accreditation requirements.
Store safeguarding documents, teaching resources, and staff policies with role-based access for admin, teaching staff, and leadership. Track policy acknowledgement across all staff.
Pricing
Two plans. No hidden fees. No lock-in contracts. Scale from team to enterprise.
Start securing and executing your policies today. Free to get started — no credit card required.